April 16, 2012

Monday, April 16, 2012
    Single Identity Management System:
  • FOR META, the development and testing of the prerequisite project has been completed (with the exception of the single/reduced sign-on). This is an important milestone for this project as it is the foundation of this phase. For single/reduced sign-on, we continue working with the vendor to expedite the process. We are also continuing the analysis to consolidate cross campus identities; and we are focusing on determining ID conflicts and duplicate accounts. For AD, the project team continues to review the requirements and we expect this to be done next week. These requirements will be used to bring in expert help to determine the best design for AD.
  • Leverage Software Purchasing:
  • The project team continues collecting data to determine current spend per software package to prioritize which products provide the best purchasing leverage. Team members are reviewing a draft survey requesting departmental input about software usage. The team plans to send a communication to the DDDC list, the Budgeteers, and the Campus Financial Officers, with the survey requesting input on current and planned software use. Work is underway to define the members of the Software Review Board who will help define guidelines and provide oversight for software purchases.
  • Increase MFD (Multi-Function Device) Usage:
  • The printing, scanning, and copying web site went live, http:\\print.ku.edu. The first pilot has been completed. Participant feedback from the pilot and analysis of that data is in progress. The team has added savings from scans versus copying/printing to the overall cost savings calculations. The team is also now capturing power consumption numbers to add to the cost savings calculations. The second pilot has begun—initial meetings with Linguistics and Sociology departments is complete. Finally, the team has developed a printer decision tree to help inform customers of the acceptable-use policy.
  • Server Centralization:
  • The team completed the registration and intake process for the first major pilot user and is working to collect feedback. Technical setup issues with the virtualization platform have been worked through, and final software installation is well in process. The team has worked with many early adopter units to communicate plans, discuss process, and plan for the move of their systems. A key virtualization engineer position was successfully filled.
  • Reorganize & Redefine:
  • Final interviews for the Director of Support Services (DSS) have been completed and an offer will be made the week of April 16. The email communications from Provost Vitter to Deans, Directors, and Department Chairs was sent on Friday, March 30, and from Bob Lim to Campus Technology Staff on Monday, April 2. Standardization efforts between KU IT and the School of Business, RGS Administration, Public Affairs, and Student Success continue. The next department to begin transition efforts will be Administration and Finance, as well as DCM/FO.
  • Network Optimization:
  • During the past two weeks, KUMC and KU-L have continued to make excellent progress at eliminating the overlapping IP address space. As a result of the last biweekly meeting, representatives from each campus will be attending an in-person design meeting on April 25 at the KanREN offices. The purchase order for network equipment used to connect the core networks between the Wichita and Medical Center campuses was approved to purchase. KU-L met with Facilities Operations to review status. KU-L has migrated 103 out of 216 networks; and KUMC has migrated 51 out of 56 networks.
  • Enterprise-wide Document Imaging and Workflow:
  • The design phase for two new subprojects will begin this week: HR Position Management Workflow and Admissions Evaluation Workflow. The design teams include members from Human Resources, the Admissions Office, and KU Information Technology. The implementation phase, which includes building the workflows and testing them, will begin now for the Travel and Expense Processing subproject and the Financial Aid Awarding subproject.
  • Campus CRM (Constituent Relationship Management):
  • The project team is continuing to work on communication needs for current students. KU IT is working with several vendors to obtain quotes for a high-level vendor-agnostic CRM assessment for KU, including typical best practices for enterprise-wide CRM systems in higher education research institutions. Preparations are underway for an Executive Briefing to be conducted the week of April 23 where Phase 1 focus of current student needs and corporate relations will be presented for approval, and a discussion will be held surrounding the ongoing business management function for CRM.
  • Campus CMS (Content Management System):
  • This project involves migrating early adopter web sites to the new CMS platform. The development team is currently meeting with early adopters. Site Administrator training has been scheduled and is open for early adopter registration.
  • Early Warning System:
  • The project team will participate in another round of testing flags in the test instance. The technical team members continue to work with the vendor to understand data flow between systems. The project has a projected pilot date of June 2012, with an expanded launch date of August 2012.
  • Appointment Scheduler:
  • School of Education advisors would like to pilot the software within their office this fall with no visibility to students. The project team is working to ensure the Microsoft Outlook Exchange Adapter is installed and configured to make this possible. The projected pilot date is August 2012.

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