April 15, 2013

Monday, April 15, 2013

Single Identity Management System

  • This project status is still Critical (i.e. Red). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, the team has completed sign-off of requirements for a web-service to prevent creation of duplicate accounts. Development of this web service has begun. The team has completed analysis of conflicting user accounts. Final decisions on user account names to change have been made and the team is planning for these changes. The team also continues to work on requirements for data attribute syncing, and management.

Leverage Software Purchasing

  • The first meeting of the Technology Advisory Committee was held on 02/13/13 and the first meeting of the TAC Hardware Advisory sub-committee (TAC HW) was held on 03/14/13. The project team is working on modifying the charge and process documents to combine the Hardware and Software Advisory sub-committees into one group. The project team is continuing to investigate the use of Kivuto for software distribution at KU Lawrence as it's already in use at the KU Medical Center. The project team continues to perform analysis on multiple years of software purchase data, with a focus on overlaps between KU-L and KU-M, looking at total spend with each individual vendor. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The standard operating procedures in the School of Education were verified and the cost savings report was automated. Standard operating procedures for the School of Social Welfare are pending centralization approval and the Master Findings document is still under development.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and managed services hosting agreements for departments. Migration and planning meetings have occurred with CLAS (Hauptman, Chemistry, and Physics) and Architecture/Urban Design (Troyer). An additional six servers were decommissioned or virtualized. A total of 115 servers have completed transition to date. Planning meetings have been scheduled with the School of Law & the Edwards Campus.

Reorganize & Redefine

  • The centralization proposal for the School of Social Welfare is being reviewed by KU IT Directors. Progress continues with KU Continuing Education; the next step is to evaluate event management tools and determine necessary resources with partnership from KU Memorial Unions and the KU Alumni Association. The IT Assessment for the Edwards Campus has been completed along with individual staff member meetings on April 4; the Director of Support Services is now drafting the IT centralization proposal. After meeting with Dean Walzel on March 14, the IT Assessment for the School of Music was completed on April 11; the Director of Support Services is now drafting the IT Centralization Proposal.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineering continues to improve upon the KU Peering Network design. The DNS Anycast architecture has been implemented and is productional. Progress continues to be made on changing overlapping IP addresses at the KU Lawrence and KU Medical Center campuses.

Scanning & Document Workflow

  • For the Phase Two project, the import of KU Medical Center electronic documentation to the ImageNow system has started. A few system configuration changes are required to achieve HIPAA compliance before the student and patient files can be imported, so the team is working to make the changes now while the student and patient files are being withheld from the migration queue.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Graduate Studies CRM project meetings are being held biweekly with IT and CollegeNET staff. Work is underway with the Edwards Campus to alter their communication workflow to ease and streamline setup and maintenance of the Prospect system. The decision to draft a new communication workflow and corresponding email templates has pushed the planned completion date to 04/30/13.
  • The Business & Industry CRM project team completed the design phase of this project. As soon as funding is secured, the implementation phase of this project will begin.

Campus CMS (Content Management System)

  • Phase 3: Implementation of user requested enhancements has begun. Monthly meetings have been scheduled to review feature rollouts. Faculty PRO phase 1 integration requirements have been baselined. Development of these requirements has begun.

Early Warning System

  • The spring pilot of Early Warning began on 01/22/13. Eight courses are participating in the pilot.

Appointment Scheduler

  • A system that will enable the various schools and departments to load advisor assignment information into the system for all undergraduate students has deployed. Some advising units are in the process of piloting this functionality. Financial Aid & Scholarship is piloting using the calendar in their back office and the project team is helping work through different use cases.

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