April 1, 2013

Monday, April 1, 2013

Procurement: standardize and enhance processes to ensure pricing and transparency

  • Held weekly meetings with Procure-to-Pay leadership.
  • Held weekly meetings with ImageNow team and SciQuest team.
  • Held meeting with Team Crimson leads (HBS, LSI, & SSC).
  • Held daily (4:00PM) production support all hands call/meeting.
  • System readiness: completed production updates.
  • KUPPS daily transaction volume has increased by 40% since go-live.
  • Promoted SHI and American Hotel catalogs to KUPPS production.
  • Reported daily help desk and systems issues:
    • Help desk call volume has returned to normal – approximately 15 calls a day
    • Continued working on the PI & Delegate workflow issues
    • Continued working on vendor not found issue in KUPPS
    • The help desk is working with requestors to establish default accounting string, which can be updated or corrected by the approver
    • Received 38 to-date system issues – 33 have been resolved; 5 are pending resolution
  • The Procure-to-Pay team delivered the following training sessions:
    • Auditorium training to approximately 300 attendees
    • Webinar training to approximately 80 attendees
    • Classroom training to CLAS deans' office
    • Basic shopper and SSC sessions
  • Payables and HBC transaction services group met to share cross-departmental knowledge
  • The team continued to work on central Purchasing and Accounts Payable business processes
  • Completed SciQuest 13.1 impact analysis; SciQuest will promote the 13.1 features to production over the weekend outage
  • Defined additional KUCR workflow review requirements
  • Initiated "Team Blue" planning
  • Initiated KU/KUMC monthly checkpoint meetings

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